We’re Hiring An Executive Coordinator – Apply Today!

We are hiring an Executive Coordinator to start with us in January 2023. Apply today and share with your networks!

All submissions must be sent directly to [email protected] and include a cover letter. The subject line must read ATTENTION BAY – COVER LETTER/RESUME – EXECUTIVE COORDINATOR POSITION by Friday, Nov 25th.

Job details

Salary: $49,000–$67,000 a year

Job type: Full-time/Permanent

Full Job Description:

Job Purpose:

The Executive Coordinator (EC) will support the Executive team and other staff as directed. They support the day-to-day operations regarding facilities, purchasing, IT, finance, and other administrative functions. The EC will assist with special projects, event planning, and in-house communications when required.

Job Duties:

· Champion the Service Hospitality vision, mission statement, mandate, values, strategic plan, operational plan, Board directives, CEO directives, COO directives, team norms, HR manual, and safety manual and work with all staff and managers to help Service Hospitality fulfill all its objectives and goals;

Administrative support including, but not limited to, the following:

  • Answering phone calls, open and distribute mail, greeting clients, filing, photocopying, scanning, ordering office supplies and purchasing

  • Office maintenance (keeping it clean and organized)

  • Schedule and book meetings, hotels, flights, car rentals, etc.

  • Attend and coordinate events/meetings (preparation of materials, liaise with vendor, minute taking)

  • Perform financial support (mailing cheques, bank deposits, annual audit, record keeping, etc.)

  • Prepare and maintain HR correspondence, documents, and reports

  • Resolve and troubleshoot IT-related issues (maintenance/repairs) and computer setup

  • Assist with special projects when required (annual report, event planning, YSED, etc.)

  • Support on communications when required, such as handling social media accounts, updates to MailChimp (email contact list), and WordPress (website maintenance)

  • Other duties as assigned.

Core Competencies:

  • Organized and Detail Oriented

  • Maintains Confidentiality

  • Adaptability

  • Team Player

  • Excellent Written and Oral Communication Skills

  • Decision Making/Problem Solving

  • Intellect and Judgment

  • Time Management

Education and Experience:

  • Post-secondary education specializing in a business-related field, office administration, and at least three years of related experience, or an equivalent combination of education and experience.

  • Proficiency in Outlook, Word, Excel, PowerPoint, and other office technology and troubleshooting.

  • Experience exercising discretion and a high degree of confidentiality

  • Ability to learn quickly, problem solve, and work well under limited supervision.

  • Proven ability to multi-task, prioritize, and meet multiple and/or unexpected deadlines.

  • Proven team player with strong written and oral communication skills.

  • A warm personality and excellent customer service.

  • Willing to travel, including overnight, within the province throughout the year.

  • Valid driver’s license and personal vehicle available.


  • Group Retirement Savings Plan (GRSP) 

  • 3 weeks of vacation per year

  • Work schedule

    • must work a minimum of 75 hours over a two-week period

    • 4-day work week at 9.5 hours/day (Tues – Friday)

    • Flexibility and banked time available

    • ½ hour paid lunch

  • Paid sick days & Pressing Necessity

  • 100% employer-paid medical and dental coverage

  • Life Insurance 

  • Long-term disability (employee paid)

  • Lifestyle Benefit (promoting a healthy, safe and social lifestyle) 

  • Supported professional development opportunities and future growth

  • Maternity, Parental or Adoption leave top up

  • Employee assistance program

  • On-site parking

Application deadline: 2022-11-25
Expected start date: 2023-01-10

Thank you for your interest in starting a career with Service Hospitality. To learn more about us, click here! 


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